Remittance

In case the payment is being made to or received from Others, IMMS provides the facility to raise Remittance against the respective Debtors or Creditors to adjust the amount of saved transaction. The user can opt not to remit the amount at this moment and adjust it later through Remittance Entry option.

Remittance is done only after the Bank Transaction has been saved.

Screen Layout of Remittance Entry

Field Description of Remittance Entry

Once the Bank Transaction is saved, a grid with all the Debtors or Creditors Accounts for which the Transaction was raised will be displayed in a grid as shown above. Each Debtor or Creditor is represented by a row.

Field Description of the grid -

Account Group Code:

Automatically displays the Account Group Code or Sub Group Code of the Debtor/Creditor for which the Bank Transaction was generated. You can not change it here.

 

Account Code:

Automatically displays the Account Code of the Debtor/Creditor for which the Bank Transaction was generated. You can not change it here.

 

Type:

Automatically displays the type of transaction (Debit or Credit) done for the Debtor/Creditor. You can not change it here.

 

Amount:

Automatically displays the Amount of transaction made for the Debtor/Creditor. You can not change it here.

 

Adjusted Amount:

This field represents the amount to be adjusted for the Debtor/Creditor.

 

Click on the field.

 

Now in case of a Debtor, Read more...

 

A list of all Invoices generated and authorized for the selected Debtor will be displayed in a grid as follows -

Field Description of the grid -

Voucher No:

Displays the Finance Voucher Number posted automatically by IMMS while generating the Invoice.

 

Invoice No:

Displays the Invoice Number generated for the Debtor.

 

Invoice Date:

Displays the Date of Invoice.

 

Cheque Date:

Displays Date of Cheque.

 

Cheque No:

Displays the Cheque Number.

 

Amount:

Displays the Amount of Invoice.

 

Adjusted Amount:

Displays the Amount of Invoice that has been adjusted till now through Remittance.

 

Pending Amount:

Displays the amount of Invoice that is still pending to be adjusted. It is calculated and displayed automatically as 'Amount' - 'Adjusted Amount'

 

Adjusting Amount:

Denotes the Amount that has to be adjusted through Remittance.

 

Press <ENTER> on the field. Now enter the Amount of Invoice that has to be adjusted through Remittance. It can NOT be more than the 'Pending Amount'. Press <ENTER>.

 

Click on 'OK' button to continue. As a result, the control will go back to the previous grid and the total of Amount entered in 'Adjusting Amount' field will be displayed in 'Adjusted Amount' field of the previous grid.

 

Click on 'Cancel' button to discard the amounts entered. As a result, the control will go back to the previous grid.

 

In case of a Creditor, Read more...

A list of all Bills passed and authorized for the selected Creditor will be displayed in a grid as follows -

Field Description of the grid -

Voucher No:

Displays the Voucher Number of the authorized bill passed for the Creditor through Bill Passing option.

 

Invoice No:

Displays the Bill Number of the bill passed for the Creditor.

 

Invoice Date:

Displays the Date of Bill.

 

Cheque Date:

Displays Date of Cheque.

 

Cheque No:

Displays the Cheque Number.

 

Amount:

Displays the Amount of Bill passed for the Creditor.

 

Adjusted Amount:

Displays the Amount of Bill that has been adjusted till now through Remittance.

 

Pending Amount:

Displays the amount of Bill that is still pending to be adjusted. It is calculated and displayed automatically as 'Amount' - 'Adjusted Amount'

 

Adjusting Amount:

Denotes the Amount that has to be adjusted through Remittance.

 

Press <ENTER> on the field. Now enter the Amount of Bill that has to be adjusted through Remittance. It can NOT be more than the 'Pending Amount'. Press <ENTER>.

 

Click on 'OK' button to continue. As a result, the control will go back to the previous grid and the total of Amount entered in 'Adjusting Amount' field will be displayed in 'Adjusted Amount' field of the previous grid.

 

Click on 'Cancel' button to discard the amounts entered. As a result, the control will go back to the previous grid.

 

Currency:

Automatically displays the Currency of the Account for your reference. You can not change it.

Click on 'Save' button to finally save the Remittance or click on 'Cancel' button to discard Remittance.